RunFest is a friendly, community-focused event. Although the weekend will be very relaxed, informal, and inclusive, we do need to set down some rules and legal text, which you’ll find here.
All RunFest tickets are subject to these terms, and purchase of a ticket constitutes acceptance of them by you and by anyone for whom you have bought a ticket. We may alter these terms at any time by publishing revised terms on our website.
You agree to comply with any requirements or statements printed, posted, or announced at the event, posted on our website or sent by email, which will also form part of these terms. We reserve the right to ask anyone who breaches these terms to leave RunFest without receiving a refund.
On arrival at RunFest, we will issue you with a wristband which will act as your ticket throughout the event. You will need it to join or enter any of the activities, classes and talks. If your wristband is damaged or lost, please collect a replacement from the event team as soon as possible.
Ahead of RunFest, we will ask you to provide additional details such as an emergency contact. Please provide this information before you arrive, as we need it before we can issue your wristband.
Children are welcome to participate in any of the running events at RunFest. If aged under 11, they must be accompanied by an adult at all times. Check the schedule to see which events are most suitable for children, and please get in touch with us for advice.
Proof of age may be required when purchasing alcohol at the event.
Dogs are also welcome at RunFest, as long as they are on leads and well-behaved. However, they won’t be able to join you in the spaces where we are running strength/fitness or yoga classes, among other places. Please consider which events you plan on joining before deciding whether to bring your dog along to some or all of it.
We will carry out risk assessments of the running routes and the other physical activities at RunFest. We will also monitor weather and other conditions before and throughout the weekend and if necessary, make adjustments to the schedule.
Some of the activities at RunFest, including trail runs, may be on uneven, slippery and unforgiving grounds, and conditions may be difficult. Others, such as strength classes, may involve using fitness equipment.
All of our physical activities will be led or accompanied by people who are qualified to do so. These leaders will be able to advise you about the level of challenge involved.
In addition, qualified first aiders will be on-site at the Hop Sun Taproom during the hours when physical activities are taking place.
However, you are responsible for your own health and wellbeing, and assessing that you have the fitness, skills, and competence – and are well enough – to take part in any of our activities. This includes the Beer Mile relay event, which you take part in at your own risk.
Ahead of RunFest, we will ask you to provide an emergency contact. It is also your responsibility to tell your run or class leader about any medical conditions or injuries before the activity begins.
Please also ensure that you bring appropriate clothing, items, and equipment – both for the activities you are participating in and for you personally. This may include trail shoes, a running rucksack, weather-appropriate clothing, water bottles, food, medicine (such as an inhaler), and a mobile phone.
If you have any access requirements to fully enjoy RunFest, please contact us at sussexrunfest@gmail.com and we will do our best to accommodate your requirements.
Some activities have maximum capacities, for example, to ensure that a trainer is able to give everyone in the class sufficient support and attention – helping to keep everyone safe and ensure all our guests have a good experience.
For these events, a booking system will be in place and we will do our best to clearly identify which events need to be booked. We will also plan a range of similar or repeated activities, to make sure that everyone can enjoy a range of experiences. Please make sure you cancel any bookings for events you aren’t going to attend so someone else can take your space.
Please arrive at least 5 minutes ahead of any run or activity you are participating in. To keep things on track, we might not be able to wait for any late arrivals.
We will make every effort to ensure that the full advertised line-up takes place, but please be aware that we may need to make changes, including due to events outside of our control. Tickets are for the event in its entirety, and not for any specific activity.
In addition, please be aware that published start and finish times are an estimate and delays may occur.
We will do our best to communicate any changes, including by updating the online line-up. Please remember that it is your responsibility to check the latest event information on the RunFest website in case any timings or locations have changed.
We reserve the right to cancel, postpone, or alter RunFest or any of its individual events if we consider there is a serious risk to the health or wellbeing of participants due to extreme bad weather or for circumstances beyond our reasonable control.
We reserve the right to refuse entry or ask guests to leave the event for reasons including health and safety or licensing reasons or behaviour that has or is likely to affect the enjoyment of others at the event.
If you have an issue before or during the event, please talk to the RunFest team about it as soon as possible, since problems are very difficult to deal with after the event.
We ask that you comply with all instructions given by staff and marshalls. We also ask you to observe and comply with all our safety advice, as well as the rules that apply in each of our venues.
During RunFest, you are responsible for your own personal items and equipment. We’ll do our best to provide places to store items, but these won’t be ‘secure’, so we are unable to accept responsibility for any loss or damage.
During RunFest we and our partners, sponsors, and others, may be taking photos and videos. By attending RunFest, you agree that this material may be used online, in promotional materials, or any other medium or outlet.
We are not generally able to offer refunds if you are no longer able to attend the event. That’s because most of RunFest’s costs are fixed. However, if you have exceptional personal circumstances, please get in touch and we’ll do our best to help.
If we have to cancel or postpone RunFest in its entirety, you will be entitled to a full refund of your ticket price (but we are unable to reimburse personal costs such as travel to the event).
If you are unable to attend RunFest, you are free to transfer your ticket to someone else by contacting us with their details.